RecordsTracker - Online Records Management

RecordsTracker uses secure online web technology to allow you to manage all aspect of your records off-site storage from the convenience of your desktop. You can review your records inventory status; add additional indexing information; query files and establish or modify retention dates.

Using RecordsTracker you can:

Input record information into a customised database

Your authorised users will be able to input record information at the box and, optionally, the file level, eliminating the use of traditional paper forms.

Manage records retention requirements

Mitech Systems will work with you to establish records retention criteria for your documents. When document information has been input to RecordsTracker, the system will automatically calculate retention requirements to assure compliance. Document destruction will not occur until it is approved by you or your authorised representative

Access Authorisation

RecordsTracker lets you control who can view records.  The software is strictly permission based so that you control what your personnel can view, change or request.

Quickly search for documents

Finding the documents you need is easy with RecordsTracker’s comprehensive search capabilities.  Search fields are easily customisable to your indexing needs making it simple for you to locate what you need in seconds.

Historical Information

A complete history of every box and file is maintained in the system. That means that requested items that have already been returned to you can easily be located and tracked. You can also see which files have been retrieved regularly and decide whether it would be more cost effective to digitise the file for future use.

Order boxes or files for delivery or pickup

RecordsTracker contributes to enhanced productivity by enabling authorised users to easily request document pickup or delivery. No phone calls or faxes are necessary. Just search for the item needed, and connect with the service online.

Assure compliance with records management policies

With RecordsTracker, designated management personnel can be notified by email of all items placed into storage, and view details related to those items. This enables managers to ensure that your personnel are complying with your organisation’s records management policies.

Call us free on 0800 783 0304 and you will see what a difference it is to work with a company who cares about you.